GroupWare Server

Groupware is a term used to describe collaborative software, which allows sharing information among members of a group targeted at a common task. For example, assistant can plan meetings for his/her boss (time management), or maintain phone numbers across the organization (contact management). By reflecting already implemented structures and seamlessly delivering updated data to client applications, GroupWare will immediately increase users' productivity.

Perfect and affordable replacement of the original M$ solution.

A simplified look at sharing information via GroupWare.
A simplified look at how information is shared among users with a server in the middle.

GroupWare by IceWarp

IceWarp GroupWare is an advanced server-based solution designed to improve user communication, enable multi-user scheduling, contact management capabilities and allow sharing and synchronization of all types of information among users, applications and devices, with respect to privacy and security policies. Dedicated database storage with redundant backup database option allows for regular backup of all user data for prompt recovery in case of desktop client failure.

  • Shared Address Books, Calendars, Tasks, Notes, Folders, Journals
  • Subscription to Public Folder, Group Account or Friend's User Account
  • MS Outlook tight integration provided by Outlook Connector
  • Unified web interface for mailbox access, calendaring and groupware management
  • WebDAV integrated in Web Server module is used for shared folder access
  • SyncML Server provides synchronization to handhelds and cell phones
  • CalDAV Server for synchronization to PIM applications and web based calendars
  • LDAP synchronization to automatically publish updated organization-wide contacts
  • Cooperation with external users using standardized formats vCard, vCal, vFreeBusy
  • SIP Server integration allows dialing via VoIP Server from WebMail or Outlook
  • Robust database storage: MS SQL, My SQL, Interbase, Oracle, FireBird, SQLite
  • Full Unicode (UTF-8) support

Always In Sync

GroupWare data can be accessed on-line using WebMail GroupWare integration or off-line, using MS Outlook with Outlook Connector, which performs a background two-way sync between Outlook items and GroupWare server on defined schedule. Server-side solution resolves any conflicts and ensures that all data is kept up-to-date and backed up in the central database storage. From there, data can be synchronized to any SyncML enabled device connected to Internet. CalDAV Server unleashes synchronization and sharing of calendars with popular PIM applications such as Mozilla Sunbird.

  • SyncML 1.1 (Synchronization Markup Language)
  • OMA DS 1.2 (Open Mobile Alliance Data Synchronization)
  • Sync to Microsoft Outlook, Mozilla Lightning, Novell Evolution
  • Sync to computers or handhelds running compatible PIM applications
  • Sync to web-based calendaring services like Google Calendar
  • Sync to cell phones and PDAs


All your sensitive data are protected by a strong cipher using end-to-end SSL encryption and secure login method with encrypted password. Any unprotected access to user data from defined destinations can be disabled. Simple allow/ban rules can be used to permit access from given IP ranges only.

  • SSL (Secure Socket Layer) 128-bit
  • SHA1 (Secure Hash Algorithm) login
  • SSL Secured Destinations
  • IP based access control
  • VPN-like tunelling option and custom port
  • gzip compression to improve sync time


Three levels of privacy are recognized for any piece of shared information, including Private and Public types of entries in Outlook.

  • Private (accessible by owner only)
  • Trusted (accessible by authorized users)
  • Public (accessible by anyone)

Access Levels

Flexible access rights management guarantees that users have complete control over information offered to others.

  • Read shows only Public events w/ no other rights
  • Read + Write adds ability to create new entries
  • Read + Write + Modify adds ability to edit existing entries
  • Read + Write + Modify + Delete adds ability to erase any entries
  • Owner shows even Private events with full rights

Public folders

Public folders are accounts established as public to a group, domain, or anyone. Think of them as mailing lists which can hold groupware entries. When subscribed to, they are conveniently located in the left pane of Outlook or WebMail.

  • Access to department or company-wide contacts, notes, events, email
  • Sorted in a standard nested folder structure as any other shared accounts
  • Server group and domain aware
  • Subscription-like configuration

Group Account

Group account has been extended from an abstract object primarily for server administration, to an account with dedicated sharing options. This reflects natural structures already created for organization and management, thus rapidly simplifying deployment of GroupWare and enforcing internal policies, by re-using the structures already created on the server for access to services, lists, catalogues or files.

  • This is the implicit shared folder
  • Created by members definition (who will be sharing information)
  • Similar to mailing list
  • Shared email account for memos distribution
  • Group can share contacts of its members in Address Book without retyping


Friends are ordinary users to whom you want to grant access to a certain type of information. This ranges from simple Free/Busy status, through shared public data up to modification privileges to your own calendar events. Both parties must establish each other as friend and define the other's access rights- just like in real life.

  • Simple concept
  • Wide range of sharing levels
  • Privacy protection with flexible access rights
  • Basic type, no shared email messages

Reports and Notifications

Reminders and daily schedule reports can be sent to users to notify them of upcoming events, using either e-mail communication or Instant Messaging channel. Weekly agenda, tasks and notes can be viewed in IM client, either your own or public data of other users established for sharing. Notification accounts can be engaged to deliver reminders to cell phones via SMS gateway.

  • Daily event reports by e-mail
  • Reminders by e-mail
  • Instant Messaging integration gateway
  • SMS notifications

National And Office Holidays

  • Multiple holiday sets
  • Customize holiday sets or organization events
  • Users can choose from multiple holiday sets